One source of truth for your product data
Product data comes in from your own systems and your suppliers, and goes out to your distributors, dealers and sales channels. VendorSauce structures it against recognised industry standards, measures whether it is genuinely complete, and keeps every connection in both directions current.
Get everything you already hold into one place
Product data arrives from everywhere: your own datasheets and spreadsheets, your ERP, and the suppliers whose ranges you resell. The first job is collecting all of it without keying it in again.
Flexible data model and attribution
A product model that adapts to your catalogue rather than forcing your products into a fixed shape. A simple consumable, a configurable range and a multi-part kit are all modelled naturally in the same system.
- Product types that define which attributes and characteristics apply to each kind of product
- Structured attributes and technical characteristics, each with a data type, validation rules and display control
- Schemaless flexible fields for unusual or customer-specific information, with no development wait
- Units of measure held with their values and normalised consistently
- Variants and hierarchy for families, variations and pack configurations
- Attribute inheritance, so shared information is entered once on a parent and overridden only where a variant differs
- Customer and channel overrides held alongside the single master record
AI-assisted ingestion and enrichment
AI turns unstructured supplier material into structured product data. It extracts and structures what you hold; it does not invent specifications. Every value is confidence-scored and reviewable, so quality stays under human control. These capabilities are premium add-ons, charged separately from your plan based on usage rather than included in the plan price.
- Datasheet extraction - read dimensions, ratings, standards and certifications directly from PDFs and apply them as characteristics
- Confidence scoring and review, so high-confidence values apply automatically and the rest are held for a human
- Integrated AI product enrichment, running inside the platform with no export to a separate tool
- Intelligent ingestion learning - column detection and mapping reuse make a repeat format largely automatic
- Matrix and comparison-sheet import for transposed spreadsheets that conventional importers cannot handle
- Duplicate detection to keep the catalogue clean as data arrives from multiple sources
- Product chat and semantic search - ask natural-language questions and get answers grounded in your catalogue
Supplier sharing, inbound
A curated inbox for product data arriving from your suppliers. When a supplier shares a range with you through the platform, it lands in your account for review. You decide what gets in, and once accepted it stays connected, so their corrections reach you without anyone chasing a new spreadsheet.
- Curated inbox, so nothing enters your catalogue without your approval
- Approve and reject workflow, without spreadsheets or email chains
- Your own attributes layered on top of accepted products, leaving the supplier's master data untouched
- Connected sync into your PIM, ecommerce platform or reselling channel, in the format your systems expect
- Flexible scheduling, from hourly to weekly
- Automatic updates when a supplier corrects a specification, replaces an image or revises a description
Import, export and data mapping
A reusable engine for getting data in and out. Configure a mapping once, then apply it to every subsequent batch, so the effort of onboarding a customer or a channel is paid once rather than repeated.
- Import from Excel, CSV, JSON, XML or API, including hierarchical parent/child and grouped batch imports
- Match on your own unique identifiers, not just internal IDs, so incoming data reconciles cleanly
- Field mapping with transform functions, chained formulae and conditional logic
- Reusable, shareable mappings that build into a library over time
- Scheduled data jobs with full logging, so routine feeds run without manual intervention
- Completeness-aware exports that restrict output to products meeting a quality threshold
- Full traceability of what ran, when, and with what result
Media management and digital assets
Images, datasheets, certificates and drawings are managed alongside the product data rather than in a separate silo, so media travels with the product wherever it is published and stays in step as the product changes.
- Central media library, with every asset linked to the products it belongs to
- Automatic thumbnails and renditions, plus in-place image and lossless PDF rotation
- Documents associated with products, so supporting paperwork is always attached to the record
- Parts-diagram intake with AI-assisted callout grounding and a manual correction tool
- Interactive parts references that connect each callout to a real product or part
- Consistent orientation, sizing and renditions across every channel and document
Make it structured, complete and governed
Collecting the data is not the same as being able to publish it. This is where free text becomes structured characteristics, where completeness stops being a guess, and where changes follow a process you control.
Classification and industry standards
Classify products against the standards your trade customers, merchants and procurement platforms rely on. Classification is not just a label: each standard defines the features a product in that class should carry, so classification and data quality reinforce one another.
- Full ETIM 10 built in - 5,640+ classes with their features, permitted values and units
- GPC and UNSPSC, so a product can carry more than one taxonomy where different channels require it
- Standards-driven requirements that give enrichment a clear, objective target
- AI-assisted class suggestion to speed up onboarding, always with human confirmation before it is applied
- Feature-value and unit mapping onto the correct standardised features for a class
- Controlled vocabularies rather than free text, keeping data clean and comparable
Data quality and completeness
Completeness is measured continuously against the requirements that matter, and those differ by customer, by channel and by standard. Gaps surface before a customer finds them, not after.
- Completeness scoring per channel, per customer and per standard
- Conditional requirements, so mandatory characteristics adapt intelligently to the product
- Representation-quality cockpit to visualise quality across the catalogue and drill into any product
- Per-product gap detail that turns a score into a concrete to-do list
- Completeness filters on exports, holding back anything below the threshold
- Standards compliance view to audit conformance across the range
Workflows, automation and bulk operations
Maintaining a large catalogue needs more than manual editing. Changes follow defined processes, routine work runs automatically, and sweeping updates apply across thousands of products in a single tracked operation.
- Approval workflows with defined states and multi-step approval chains
- Event rules with a nested condition builder, triggering actions when data changes
- Bulk operations across large selections, with safeguards against mistakes
- Scheduled jobs for recurring maintenance such as overnight completeness recalculation
- Task tracking and logging on every long-running operation
Roles, permissions, audit and governance
Product data is a shared, commercially sensitive asset touched by many teams and often by external partners. Access is controlled down to individual attributes, every change is recorded, and deletions are recoverable.
- Role-based access control across the whole system
- Row-level permissions, so teams see only the products relevant to them
- Attribute-level permissions, restricting sensitive fields such as cost or margin independently
- Full audit logging of who changed what, and when
- Soft-delete and mark-for-delete workflows with recovery, plus scheduled purging
- Audited supported-context switching for troubleshooting
Share it, and keep it in step afterwards
This is where most product data starts to drift. A file sent once is accurate on the day it leaves and never again. Sharing through a live connection means your corrections reach the distributors, dealers and channels publishing your products.
Customer sharing, outbound
Distribute complete, compliant data to trade customers through a self-service portal, and to any channel or partner system through flexible mapped export. Where your customer is on the platform too, your range lands directly in their inbox and your later corrections follow it through.
- Customer sharing portal for browsing, comparing specifications and downloading datasheets, without access to the full master catalogue
- Products shared straight into a connected customer's account for their review, rather than sent as a file
- Your updates flowing through to accepted products automatically, so a correction does not need a resend
- Customer-specific attribute overrides and pricing
- Promotion wizard for time-limited, customer-specific selections and pricing
- Decision sheets - export a range for customer review and acceptance, then import their response back in
- Flexible multi-channel export to any marketplace or partner system through reusable mapping
- Per-channel pricing and scheduling, including time-limited publication
Document builder and compliance
Generate customer-facing and compliance documents directly from product data. One template renders many products, populated at the moment it is needed, so a datasheet or a declaration can never drift out of date.
- Templated datasheets, catalogues and marketing PDFs composed from attributes, characteristics and images
- On-demand generation from live product data
- Declarations of Conformity generated from the product's own specifications, standards and certification detail
- Declarations of Performance where construction products requirements apply
- Multilingual output using a professional translation service rather than generic machine translation
- Catalogue ingestion pipeline - extract, match, link datasheets, extract specifications, review and approve, with full audit
- Consistent branding across everything the business produces
Integrations and API
The platform sits at the centre of your existing systems rather than replacing them. Connecting it is a configuration exercise, not a development project.
- Documented REST API with token authentication, organisation-scoped tokens, rate limiting and usage tracking
- JSON and XML import and export alongside spreadsheet and CSV formats
- Pre-built connectors for major industry data sources and data pools
- Bi-directional supplier and customer sync, keeping connected instances aligned
- Event-driven automation triggered when data changes
- OpenAPI/Swagger specification for internal and partner development teams
Platform, security and performance
Delivered as a secure, cloud-hosted service engineered for large catalogues. Nothing to install, no servers to run, and no disruptive upgrade projects.
- Cloud-hosted SaaS accessed through the browser
- Continuous updates, so you are always on the current version
- High-performance search across very large catalogues
- Designed to stay responsive as catalogues grow into millions of records
- Enterprise access controls, encrypted data and a complete audit trail
- Resilience and backup built into a managed service
See it against your own product data
The fastest way to understand the platform is to watch it read one of your own datasheets. Bring a PDF and a spreadsheet, and we will show you what comes out. Most customers are up and running with their first set of products in a week or two.